The table below outlines the key dates

:

Selection criteria outline the skills, qualifications and experience considered necessary to successfully perform the duties of an RMO or SMR and forms a significant part of the merit based assessment process undertaken by employing health services’ selection panels.

You will be required to submit ONE application to cover your THREE preferences and will only need to address the criteria related to your preferences.

e.g. Applicants preferencing…

• Generic RMO position need to address Foundation Criteria only.
• Speciality RMO position need to address Foundation Criteria + relevant Specialty RMO Criteria.
• Service Registrar position need to address Foundation Criteria + Service Registrar Criteria.
• Speciality RMO position & Service Registrar position need to address ALL Criteria.

Refer to the MedJobsWA advertisement for the full list of selection criteria. They are essential for all RMO and SMR positions within WA health; as such, all participating health services assess against the same criteria.

Applicants should provide succinct and focussed statements against each criteria that provides enough detail to clearly demonstrate how your skills and experience will enable you to be successful and the word limit for each selection criteria is up to 500 words.

The individual position Job Description Forms (JDF) will also be available through the MedJobsWA advertisement. As you will be addressing the Foundation, Speciality RMO and Service Registrar criteria as referenced above, you do not address the selection criteria included in the JDFs.

The following items should form part of your application and can be prepared prior to commencing the MedJobs Application process.  Once you have completed them, save these documents so they are ready to be uploaded to your MedJobsWA Application.

CURRICULUM VITAE

A CV should not exceed three A4 pages, and should include the following:

• educational background (including, where applicable, outcome of English competency examinations e.g. IELTS, OET)
• medical employment history
• any research, audits, publications or presentations you have undertaken
• professional development, seminars, courses or exams e.g. Teaching on The Run, Advanced Life Support 1 or 2, Generic Surgical Science Examination (GSSE)
• names and contact details of two referees (including at least one previous clinical supervisor).

Tips:

• Keep it easy to read with headings, bullet points and page numbers.
• Do not expect the panel to make assumptions

SELECTION CRITERIA 

Each criteria is be addressed by providing a couple of examples of how you demonstrate each criteria by stating the situation, your action and the outcome:

• Situation: Give the background and set the scene of a a specific event or situation.
• Action: Describe what you did, how and why.
• Outcome – Outline the result of your action.

COVER LETTER

A cover letter provides a good opportunity to address the following:

• Desired career path and interests
• Specific requirements you would like health service/s to consider, for example, describing your situation if you would prefer to work less than full-time
• Seeking employment at the same site as a significant other
• Any scholarships or rural bonding received
• Date when you would be available to commence employment.

REFEREE DETAILS

You must provide the names and contact details for 2 professional referees; it is strongly recommended that at least 1 of your referees has supervised your clinical work within the past 24 months. You will need to confirm that these people agree to be your referee and then obtain their contact details (phone number and email address)

SUPPORTING DOCUMENTATION

• Proof of citizenship and residency status (e.g. copy of your Australian birth certificate or passport and, if applicable, a copy of current visa)
• Evidence of English language skills (if applicable)
• AMC Certificate (if applicable)

The following are optional:

• Two recent end of term assessments (hospitals may accept term assessments as an alternative to seeking formal referee reports)
• AMC Multiple Choice Questionnaire results (if applicable)

Participating hospitals and placement health services for Resident Medical Officers are listed below. Participating hospitals and health services may rotate RMOs to other placement health services not listed.

Follow the Employing Health Service link for information on a specific hospital site.

Paediatrics and Child Health:

BPT in Paediatrics and Child Health: Entry into the BPT pathway follows a separate application process. To be eligible for this process, candidates seeking to register with the RACP as a first year basic paediatric trainee are first required to secure employment for 12 months with Perth Children’s Hospital (PCH) as a resident or a registrar, or secure employment for 12 months with Fiona Stanley Hospital as a paediatric or neonatal registrar.

Prospective trainees, who have accepted eligible employment, will be informed of the BPT selection process by PCH Postgraduate Medical Education (PCH PGME).

The WA RACP Member Support Office can be contacted on 08 6382 0823.

The PCH PGME office is also contactable on 08 6456 0503 or PMH.PGME@health.wa.gov.au.

Adult Internal Medicine:

Applications for Basic Physician Training (BPT) (Adult Internal Medicine) will be advertised on and submitted via MedJobsWA. Applications for training will be separate to applications for employment.

Candidates must have a resident or service medical registrar position in 2021 at Fiona Stanley, Royal Perth or Sir Charles Gairdner Hospital to be eligible to apply for a training place within their employer’s BPT Network. For information refer to the Basic Physician Training – Frequently Asked Questions on the Registrar Training website

The Australian General Practice Training (AGPT) program trains doctors to become General Practitioners. Resident Medical Officers who have applied to the AGPT, or plan to do so in future, may be eligible to join the GP pathway pilot. The pilot offers:

• access to GP-suitable rotations ideal for development of the knowledge and experience required to succeed in future community GP training
• the option to undertake a second year of hospital training, to complete further GP-suitable rotations.

Successful AGPT applicants for 2021 will be offered the opportunity to join the pilot when confirming their enrolment with WA General Practice Education and Training (WAGPET).

Prospective trainees who plan to apply to the AGPT in future, should identify GP in the ‘Training intentions’ section of their MedJobsWA application. This will facilitate the provision of further information on how to access GP-suitable rotations.

Current WA Health employees can access information on the pilot here

For further information, please contact MedicalWorkforceRoyalStreet@health.wa.gov.au.

I HAVE A CURRENT 2021 CONTRACT

I WAS EXPECTING A CONTRACT EXTENSION FROM MY HOSPITAL BUT HAVEN’T RECEIVED ONE.  Contract extensions were available for the 2021 clinical year as an option for Employers to relieve the potential pressure of COVID-19 on our hospitals. These contract extensions are based on employment flexibility advice provided by the Public Sector Commission and are at the discretion of your Employer. If you did not receive an extension but expected one, please contact your Employer. Without a contract extension you will need to apply for a new position for 2021.

I HAVE A CONTRACT EXTENSION FROM MY CURRENT EMPLOYER COVERING THE 2021 CLINICAL YEAR. DO I NEED TO APPLY THROUGH THIS PROCESS? As you already have a contract for 2021, you don’t need to apply for a job for 2021. You simply need to sign and return the contract extension provided by your current Employer.

I HAVE A CONTRACT EXTENSION FROM MY CURRENT EMPLOYER COVERING THE 2021 CLINICAL YEAR. CAN I APPLY THROUGH THIS PROCESS?  You can apply through this process if you wish to apply for a different position, however please ensure you update your current Employer as soon as possible if you are successful in gaining a different position.

I HAVE A THREE YEAR CONTRACT.  If you are a 2019 or 2020 Intern and on a 3 year contract you will be required to use this process to choose either:

Option 1: I am and will be employed for the full 2021 clinical year with FSH, RPH, SCGH or WACHS on a 2 or 3 year contract and wish to REMAIN. (If you choose Option 1 you will not be required to attach any supporting documents.)

Option 2: I am and will be employed in 2021 by FSH, RPH, SCGH or WACHS in Western Australia on a 2 or 3 year contract; however, for 2021 I wish to apply to a different health service. (If you choose Option 2 you will be required to use this process to submit a full job application, including attaching a CV, statement addressing the selection criteria and your 3 preferences.)

I COMMENCED MY INTERNSHIP IN WA IN 2019 AND CHANGED EMPLOYERS FOR 2020.  CAN I REMAIN AT MY CURRENT SITE?  There are a couple of different scenarios based on where you are currently working for 2020. When you commence your application, MedJobsWA will provide options relevant to your situation.

• WACHS: You will have the option of remaining at WACHS and will be asked to preference at least two sites.
• FSH, SCGH or RPH: You will have the option of remaining at your current 2020 site.
• KEMH or PCH: You will not have the option of automatically remaining at PCH or KEMH.  You will be required to complete a full application, in which you will be able to preference PCH or KEMH.
• JHC or SJG Midland Public Hospital:  You must contact medical administration to discuss your preferences and be required to complete a full job application.

I WOULD LIKE TO APPLY FOR …

BASIC PHYSICIAN TRAINING (ADULT INTERNAL MEDICINE) Applications for Basic Physician Training (Adult Internal Medicine) (BPT) will be advertised on MedJobsWA. Applications to the College for training will be separate from applications for employment.  Candidates must have an RMO or SMR position in 2021 at Fiona Stanley, Royal Perth or Sir Charles Gairdner Hospital to be eligible to apply for a training place within their employer’s BPT Network. For information refer to the Basic Physician Training – Frequently Asked Questions on the Registrar Training website: https://ww2.health.wa.gov.au/Articles/N_R/Registrar-training

BASIC PHYSICAL TRAINING (PAEDIATRICS AND CHILD HEALTH)  Entry into the BPT (Paeds) pathway follows a separate application process. To be eligible for this process, candidates seeking to register with the RACP as a first year basic paediatric trainee are first required to secure employment for 12 months with Perth Children’s Hospital (PCH) as a resident or a registrar, or secure employment for 12 months with Fiona Stanley Hospital as a paediatric or neonatal registrar. Prospective trainees, who have accepted eligible employment, will be informed of the BPT selection process by PCH Postgraduate Medical Education (PCH PGME).   The WA RACP Member Support Office can be contacted on 08 6382 0823. The PCH PGME office is also contactable on 08 6456 0503 or PMH.PGME@health.wa.gov.au.

RURAL ROTATION  Firstly, ensure that you preference an Employer that offers a rural rotation, then secondly include your request in your cover letter. Please review the Application Guide and the PMCWA website for available rotations.

SERVICE SURGICAL REGISTRAR POSITION  Application for Service Surgical Registrar positions are not included in this centralised combined process. These positions will be advertised on MedJobsWA

COMMUNITY RESIDENCY PROGRAM  You will need to secure an employment contract for 2021 (either through a contract rollover or you will need to apply for an RMO position through this central process) AND submit a separate application through the “Community Residency Program 2021” vacancy also on MedJobsWA.

PERI-OPERATIVE RMO POSITION This is not included in this process. Please liaise with the relevant site based Medical Workforce team for more information about applying for this and other speciality RMO positions. As these positions are highly competitive it is advisable to also apply for a general RMO position through this centralised process.

ROTATIONS SUITABLE FOR GP TRAINING  The general practice (GP) pilot provides participants with access to GP-suitable rotations that will facilitate their preparation for community GP training. If you plan to apply to future intakes of the Australian General Practice Training (AGPT) and wish to access GP-suitable rotations, please identify ‘General Practice’ as a preference when completing the ‘Training intentions’ section in your MedJobsWA application. This will enable the GP Project team to provide you with information on the pilot and how to apply.

STEP UP FROM AN RMO TO A SERVICE MEDICAL REGISTRAR HALF WAY THROUGH THE YEAR  You should apply for an RMO position as your first preference with a special note in your cover letter that would you like to step up to an SMR. Alternatively, you can apply for a Registrar position through the mid-year recruitment process or liaise directly with your Medical Workforce team.

SPLIT CONTRACT EG, CAN I REQUEST A 6 MONTH CONTRACT WITH WACHS FOLLOWED BY A 6 MONTH CONTRACT WITH SCGH? If you preference an RMO position you will be asked if you want a split contract. There are several split contract options available. If your option isn’t listed, please choose the one most closely aligned and include your request in your cover letter.

PART TIME WORK  You can indicate your preference for part-time employment in the application form. Be sure to include any details of your preferred part time work (days, hours) in your cover letter.

WORKPLACE BASED ASSESSMENT PROGRAM  To apply for the 2021 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and have secured a 12 month contract of employment for 2021 at a hospital accredited for WBA (Bunbury, Geraldton or Kalgoorlie).  To secure an employment contract, please apply through this centralised recruitment process ensuring you indicate WACHS as first preference site.

Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place on the WBA program. For further information please visit the WACHS website or contact wbawa@health.wa.gov.au. Appointment to the WBA Program will be confirmed after October 2020 when the Centralised RMO and SMR Recruitment Pool has closed.

COMPLETING MY APPLICATION

I WILL NOT HAVE ACCESS TO A RELIABLE INTERNET CONNECTION DURING THE APPLICATION PERIOD. MedJobsWA is an online platform and applications can be filled out on any device that has access to the internet. Applicants are advised to prepare and save all necessary documents well ahead of time so they can be uploaded to MedJobsWA when connected to the internet. You may also wish to nominate a proxy to assist you in accessing the internet if you are aware that you will not have internet access to complete your application in adequate time.

DO I ADDRESS THE SELECTION CRITERIA FROM THE JOB DESCRIPTION FORM (JDF) OR FROM THE COMBINED APPLICATION SELECTION CRITERIA? You need to address the selection criteria from the Combined Application Selection Criteria. These criteria are based on the RMO and SMR Selection Criteria and has been combined to allow your single application to address multiple positions so that you can preference different positions in one application.

WHO SHOULD I LIST AS MY REFEREES? You must provide the names and contact details for 2 professional referees. It is strongly recommended that at least 1 of your referees has supervised your clinical work within the past 24 months. You will need to confirm that these people agree to be your referee and insert their contact details (phone number and email address) at the relevant place in your MedJobsWA application.

IN THE WA GOVERNMENT EMPLOYMENT DETAILS SECTION, IT ASKS FOR MY AGENCY, CLASSIFICATION LEVEL AND AWARD. WHAT DOES THAT MEAN? If you are currently working for a WA public hospital/health service, please answer as follows:

• Agency: Department of Health
• Classification Level: This equates to your pay level. Interns are level 1; RMOs usually between levels 2 to 4 and SMRs between levels 5 and 11.
• Award: Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements e.g. AMA Industrial Agreement 2016 – Medical Practitioners (WA Health System).  Your pay level and Award will be written on your current contract

WHO DO I ADDRESS MY COVER LETTER TO IF I MY PREFERENCES ARE ACROSS DIFFERENT SITES? In your cover letter, you should address your first preference site and include why you have chosen them as first preference. It is also worth mentioning the reason for your subsequent preferences as well.

I COMPLETED MY SCHOOLING OVERSEAS. DO I NEED TO PROVIDE ENGLISH LANGUAGE TEST RESULTS?  Please refer to the Medical Board of Australia English Language Skills Registration Standard for all information regarding English Language test results.

HOW DOES PREFERENCING WORK?  I WOULD LIKE THE OPPORTUNITY TO STEP UP TO A REGISTRAR POSITION, BUT IF I AM NOT SUCCESSFUL IN A REGISTRAR POSITION, DO I STILL GET AN RMO JOB?  When you complete your application for a Service Medical Registrar role ensure that you include an RMO position in your three preferences and indicate this in your cover letter, e.g. indicate registrar role as first preference, and an RMO role as second.

HOW DO I APPLY TO DIFFERENT SITES OR DIFFERENT POSITIONS?   This centralised process includes the ability for you to preference three (3) options which can be any combination of RMO or Service Medical Registrar at any of the participating sites. This functionality is built into the MedJobsWA Application Process. Remember to use your cover letter to include any additional information about why you have chosen your particular preferences and how this may align with your career intent.

HOW IS MY APPLICATION ASSESSED?

WHO WILL ASSESS MY APPLICATION, GIVEN I AM PREFERENCING THREE (3) DIFFERENT EMPLOYERS?  The Employer that you preferenced first will determine your suitability to the pool and they will have the privilege of having the first option of offering you a position.

WILL BOTH OF MY REFEREES BE CONTACTED?  It is compulsory for you to provide details of two professional referees, however the Employer may not request referee reports and may use other information in your application in place of a referee report, e.g End of Term Assessments.

WILL ALL EMPLOYERS BE ABLE TO SEE MY APPLICATION?  Your application will only be visible to relevant employers in the assessment period as follows:

1. a) First round offer stage – by your first preferenced Employer
2. b) Second round offer stage – by your second preferenced Employer
3. c) Third round offer stage – by your third preferenced Employer.

If you have not been offered a position by the conclusion of third round offers your application will then be visible to all Employers in order for any of the participating employers to offer you a job if they have remaining vacancies.

WILL I BE REQUIRED TO UNDERTAKE AN INTERVIEW?  Participating in an interview is not a mandatory part of the initial assessment process, however some Employers, such as St John of God Midland Public Hospital and some WACHS sites will use interviews to assess applicants for a position at their health service. You will be emailed directly from the site, with the relevant interview details, which you will be required to respond to. You will need to ensure you have access to your emails and availability to attend any interviews if required, during the assessment period.

WHAT DOES ‘SUITABLE’ REFER TO?

WHAT DOES IT MEAN TO BE IN THE SUITABLE POOL?  As previously mentioned, an assessment panel from your first preferenced site will review your application and determine your ‘suitability’ to the pool. ‘Suitability’ means that you meet the Foundation Criteria. Once you have been suitable to pool, you will be considered for vacancies.

IF I RECEIVE AN EMAIL INDICATING THAT I AM ‘SUITABLE’ FOR THE POOL, DOES THIS MEAN I HAVE BEEN OFFERED A POSITION?  No. Appointment to the suitable pool is the first stage in the recruitment process. Receiving an offer from an Employer for a position follows assessment and appointment to the suitable pool and is determined by sites based on their required recruitment numbers.

IF I PREFERENCED A REGISTRAR POSITION AND RECEIVE AN EMAIL INDICATING THAT I AM ‘SUITABLE’, DOES THIS MEAN I AM SUITABLE FOR A REGISTRAR POSITION?   Not necessarily as the assessment of suitability is simply to determine that you meet the Foundation Criteria as outlined in the Combined Application Selection Criteria attached to the Job Advertisement.  The Employer that you have preferenced will then consider job offers for the Registrar role you have applied for if you meet the criteria for a registrar position.

HOW DO THE OFFER ROUNDS WORK?

HOW WILL OFFERS BE MADE?  All offers will be made via email through MedJobsWA.  Please ensure your email account filters are set up so that they do not filter out from MedJobsWA. You can check the status of your application and view and respond to offers online. To view, accept or decline your offer online follow the same login process and details used when applying for this recruitment process:

1. Visit MedJobsWA.
2. Log in using your email address and password (if you have forgotten your password, click on ‘Forgotten password or username?’ and follow the instructions).
3. Click your name in the top right-hand corner and select ‘Profile’ followed by ‘Application History’.
4. In the offers section go to ‘2021 WA Resident Medical Officer and Service Medical Registrar Centralised Recruitment’ then select either ‘Accept’ or ‘Decline’ from the drop-down list and submit.

WHEN WILL OFFERS BE MADE?  Offers (including split contracts) will be made in stages from mid-August 2020 until the process closes on 09 October 2020.

 I HAVE RECEIVED AN OFFER. WHAT HAPPENS TO MY APPLICATION IF I ACCEPT? WHAT HAPPENS TO MY APPLICATION IF I DECLINE?  If you ACCEPT an offer, the Employer is notified, and your application will no longer be available in the recruitment pool. You will not receive any further offers of employment from this process.  f you DECLINE an offer, the Employer is notified, and you will be asked if you wish to be considered for further offers or are no longer interested in a position. If you wish to be considered for further offers, your application will be returned to the suitable pool for consideration of further vacancies as they arise. However, there is no guarantee you will receive another offer.  If you do not respond to an offer by the deadline, the offer is void and assumed to be declined. The offer will be marked as declined and your application will be returned to the suitable pool. If you miss the deadline but wish to accept the offer, please contact the Employer’s medical workforce as soon as possible to discuss.

WHAT IS THE NEXT STEP AFTER I ACCEPT AN OFFER?  Once an offer is accepted, the next step is for the Employer to send you the contract paperwork. Any further enquiries regarding offers should be directed to your Employer’s Medical Workforce team.  It is essential that you both accept your offer online via MedJobsWA AND formally respond to any notification sent to you by the Employer.

WHAT HAPPENS IF I DO NOT RECEIVE AN OFFER FROM MY FIRST PREFERENCED EMPLOYER?  If you have received an email indicating you are ‘Suitable’, your first preferenced Employer will then determine if they will offer you a position at their site. The Employer’s decision may be based on the following:

• Number of vacancies available at the site;
• Speciality criteria required to work at their site (eg speciality sites such KEMH, WACHS, JHC);
• Secondary assessment processes, eg interviews with the Employer.
• NB: There may be considerable competition for some positions.

If you are unsuccessful in gaining an offer from your first preference hospital/position, your application will be considered by your second and then third preferenced Employer. Following this stage all Employers have access to all suitable applications.

WILL I GET A CONFIRMATION NOTIFICATION WHEN I ACCEPT OR DECLINE AN OFFER?  Yes. You can confirm that your response has been received by checking the status of your application online at MedJobsWA. To check the status of your application:

1. Visit the MedJobsWA website;
2. Log in using your email address and password (if you have forgotten your password, click on ‘Forgotten password or username’ and follow the instructions);
3. Click your name in the top right-hand corner and select ‘Profile’ followed by ‘Application History’;
4. Click ‘2021 WA Resident Medical Officer and Service Medical Registrar Centralised Recruitment’ and it will show it the offer has been accepted or decline in the Offer Status column.

 I HAVE ACCEPTED AN OFFER, BUT I HAVE CHANGED MY MIND AND WOULD PREFER AN OFFER FROM ONE OF MY OTHER PREFERENCED SITES.  Once you have accepted an offer, your application will be removed from the pool and will not be visible to other Employers.

For any additional information choose from the list below:

• For process related queries contact: medicalrecruitment@health.wa.gov.au
• For system related queries MedjobsWA medjobswa@health.wa.gov.au

For site related queries contact your local medical workforce team

• Perth Children’s Hospital  CAHS.Medicalworkforce@health.wa.gov.au
• Sir Charles Gairdner Hospital SCGH.Medicalworkforce@health.wa.gov.au
• WA Country Health Service WACHSDoctors.Junior@health.wa.gov.au
• Rockingham Peel Group Rgh.MedHr@health.wa.gov.au
• Joondalup Health Campus (Ramsay Health) medicaladmin.jhc@ramsayhealth.com.au
• Fiona Stanley Hospital RMOs FSH.MWInternRMO@health.wa.gov.au
• Fiona Stanley Hospital SMRs FSH.RegistrarRecruitment@health.wa.gov.au